How to Prepare for a Board Meeting

One of the most effective ways to ensure that your board meetings are efficient and productive is by taking time to prepare. Making preparations for a board session isn’t just about making sure you have the right room and equipment, but ensuring that everyone on your team has the knowledge they need to have a valuable discussion.

The agenda should be set first. The date and time established in advance gives your team members the opportunity to mark their calendars and plan for attending. It is also possible to distribute the board materials well in advance so that your board members have ample time to review them prior to the meeting.

In this period it’s beneficial to ask yourself what topics will be most relevant and important to talk about. You should also consider what you’d like to accomplish at the meeting. This includes any action items and milestones that must be achieved. This will help you decide the amount of time you’ll need to dedicate to each task and help keep your meetings focused and on the right track.

Create a rough agenda and distribute it to the executive and chair of the board and any other stakeholders you have in the mix. It’s normal for new ideas to be proposed during this time, so you should be flexible and realistic when balancing new ideas. Consider parking or leaving items for another meeting if they don’t seem to be appropriate.

It is also essential to have a system in place for recording and dispersing minutes. Boardable allows you to distribute minutes in the moment they are available. You can assign tasks to board members and track progress between meetings.

No comment

Leave a Reply

Your email address will not be published. Required fields are marked *